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Vehicle Rental Agreement

Station Information:

Your Depot Location:

On Site Manager:

Driver Information

The “Company”: Regulux Transport Ltd whose registered office is at Fulshawhead Farm, Pasture Lane, Barrowford, Nelson BB9 6RA; and
The “Subcontractor / Hirer”:

(Full Name):

(Full Address):

(Postcode):

Date of Birth:

Licence Number:

Licence held since:

N.I Number:

Vehicle Information

Vehicle Registration:

Vehicle Make:

Vehicle Model:

VIN:

I tick to confirm that I have checked the following: (please tick as appropriate)

Photo(s) / Video(s) Recorded

Toolkit (Ability to remove and change spare wheel)

Spare Wheel (Inflated No Punctures)

No Fault Codes Showing

Ad Blue Level: EMPTY25%50%75%100%

Fuel Level: EMPTY 1/41/23/4FULL

If any of the above cannot be selected please state the reason below

Good Tyre Condition:

If NO please describe damage:

Windscreen Damages:

If YES please describe damage:

Driving Controls & Aids in good working condition:

If NO please state reason:

Are there any defects that affect road worthiness of the vehicle:

Please do not state any bodywork damage such as dents and scrapes unless these contravene the road traffic act such as excessive corrosion or sharp edges.

If YES please state reason:

The company has offered and the subcontractor / hirer has accepted engagement, on the terms set
out in this agreement, to hire the vehicle specified hereunder from the Company.

Commencement
This agreement shall commence on:

till: Contract Ends.

(“the Commencement Date”) and shall continue until terminated in accordance with the termination provisions set out in this agreement or the date provided.
The company reserves the right to vary the vehicle for hirer from time to time at its sole discretion. In such circumstance and in the absence of a subsequent agreement , local records regarding vehicle allocation will be used to enforce clauses as set out in this agreement.

PLEASE NOTE: This document is ONLY valid after your manager has verified and signed. A reminder will be sent every 7 days and will expire after 30 days if not signed by all parties.

Rental Charge
In consideration of the vehicle hire, including commercial vehicle insurance, provided to the subcontractor (hirer) by the company, the hirer accepts a weekly deduction of “fees” as per the “subcontractor agreement” of £
known as “theRental Charge”.
Vehicle hire for the 7th Day will be charged at £30.00 this will run according with the “non-mandatory deduction agreement” and the hirer has the right to return the van on the 6th Day not to be charged for the 7th Day Vehicle Hire.
Vehicle rental charge will apply for any day that the hirer is unavailable or unable to provide its “services” to the company for 6 Days in the week and until such time the agreement is terminated. The company reserves the right to vary the rental charge at any time. Deposits will be held up to £500.00 with a maximum deduction of £50.00 per week.

Obligations
Throughout the duration of this agreement the hirer agrees to observe and perform the following obligations:
I. the hirer will be liable for any fixed penalty offence committed and any associated fees in respect of the aforementioned vehicle under part 111 of the Transport Act 1982;
II. the hirer will be liable for any parking offence committed in respect of the aforementioned vehicle in pursuance of, any order under sections 45 and 46 of the Road Traffic Regulations Act 1984;
III. the hirer will be liable for any motor incident in respect of the Road Traffic Regulations Act 1984;
IV. the hirer will be charged the exact amount charged for a road traffic offence as a result thereof;
V. the hirer will be liable for any charges levied against the company as a result of congestion charging;
VI. the hirer will be responsible for the prompt reporting of all road traffic incidents in accordance with the company’s policy and procedure;
VII. the hirer will observe and perform daily vehicle maintenance checks in accordance with the company’s policy and procedure and will report to the company any apparent defects;
VIII. the hirer will be liable for any costs associated with vehicle defects as a result of negligence;
IX. the hirer will be liable for any associated costs incurred to the company as a result of vehicle damage or theft due to hirer negligence;
X. the hirer is permitted to use the vehicle for business, social and domestic use;
XI. the hirer is permitted only to accept employees or subcontractors of the company as passengers to travel in the aforementioned vehicle.
XII. the hirer may arrange their own vehicle and vehicle insurance in order to continue to undertake “services” in line with the subcontractor agreement;
XIII. the hirer will incur a deduction from “fees” as per the “subcontractor agreement” if the company provides any advance, known as “vehicle deposit assistance”.

XIV. the hirer acknowledges that the video(s) or photograph(s) taken at the time of on and off hire will be used to compare existing damages against any new damages caused whilst in possession of the hirer. All new damages present at the time of off hire, the hirer will be liable for any recharges incurred.

Termination
Either party may terminate this agreement without notice to the other. This agreement shall be deemed to terminate on the receipt of such verbal or written communication to either party. The hirer is liable to pay in full the “rental charge” for each week the vehicle is hired; pro rata arrangements are not permitted in the event a full weeks’ hire is not required for reasons relating to the termination of this or the subcontractor agreement.
The hirer is required to return to the company the aforementioned vehicle upon termination of the subcontractor agreement.
In exceptional circumstances, the company may permit the hirer to retain the vehicle, under the terms of this agreement. Upon the termination of this and / or the subcontractor agreement, the hirer shall deliver the vehicle and any associated equipment to the company, in good repair and condition, free from damage including but not limited to dents, scratches, rust spots, faulty paintwork, damaged wheels and / or tyres, rips and / or tears to upholstery, carpets and / or roof linings.
In the event the vehicle is not returned in an acceptable condition, to be assessed and decided upon at the sole discretion of the company, the hirer will have a deduction applied to its final “fee” to cover the cost of restoring the vehicle to a satisfactory condition consistent with its age and mileage. The final “fee” payable by the company may be withheld for a reasonable time whilst such assessments are carried out by the company or by the Rental Company.
Upon the conclusion of the agreement, the hirer will be responsible for any charges accrued on the vehicle, and these will be invoiced to the hirer's latest known residential address. Additionally, the hirer will be held liable for any applicable fines or penalties. Regarding the deposit, it will be promptly refunded within 14 days following confirmation that all contractual obligations with the van supplier have been met. The Insurance Excess stands at £1500, and a £500 Deposit is collected during the vehicle rental period.

Entire Agreement
This document contains the entire agreement of the parties. It may not be changed by oral agreement but only in writing, signed by both parties and in the case of the company no such agreement shall be binding upon it unless signed by a member of its management team.

Governing Law
This agreement is governed by and to be construed in accordance with English law and the parties submit to the exclusive jurisdiction of the English courts.

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Signed by Umair Malik
Signed On: 31/07/2023

Timestamp

Audit

12/10/2020 3:22 pm BST

Vehicle Rental Agreement Uploaded by Umair Malik - rxtp.manager@gmail.com IP 104.28.208.85

12/10/2020 3:24 pm BST

Document owner reguluxtransportuk@gmail.com has handed over this document to rxtp.manager@gmail.com 2020-10-12 15:24:55 - 91.110.253.83

12/10/2020 3:24 pm BST