Part 4/11: Privacy Notice For Sub-contracted Self-employed Drivers
In accordance with the general data protection regulation (GDPR), we have implemented this privacynotice to inform you of the types of data we process about you. We also include within this noticethe reasons for processing your data, the lawful basis that permits us to process it, how long wekeep your data for and your rights regarding your data.This notice applies to former and current sub-contractors (self-employed drivers).
A) Processing is fair, lawful and transparentB) Data is collected for specific, explicit, and legitimate purposesC) Data collected is adequate, relevant and limited to what is necessary for the purposeof processingD) Data is kept accurate and up to date. Data which is found to be inaccurate will berectified or erased without delay,E) Data is not kept for longer than necessary for its given purposeF) Data is processed in a manner that ensures appropriate security of personal dataincluding protection against unauthorised or unlawful processing, accidental loss,destruction or damage by using appropriate technical or organisational measuresG) We comply with the relevant GDPR procedures for international transferring of personal data.
Specifically, we hold the following types of data:
A) Personal details such as name, address, address history and phone numbersB) Name and contact details of your emergency contactC) Your photographD) Your gender, marital status, information of any disability you have or other medical informationE) Right to work documentationF) Information on your race and religion for equality monitoring purposesG) Information gathering via the recruitment process such as that entered into a CV or included in a CV cover letterH) Signed contractor and health and safety formsI) Insurance certificatesJ) Proof of addressK) Mothers first and maiden nameL) Email addressM) National insurance numbersN) Bank account detailsO) Tax and VAT codesP) Driving licenceQ) Criminal convictionsR) Drug and alcohol test resultsS) Information relating to your work with us, including:
T) CCTV footageU) Building access card recordsV) IT equipment use including telephones and internet access.
The information below categorises the types of data processing we undertake and the lawful basiswe rely on.
Carry out the contract that we have enteredwith you e.g. using your name, contact details,address history and information involving you(such as DBS/DVLA checks, drug and alcoholtests) to assess on going eligibility to work onthe contract
Performance of the contract
Ensuring you are paid
Carrying out checks in relation to your right towork in the U.K
Making reasonable adjustments for disabledcontractors
Making decisions about pay rates
Ensuring efficient administration ofcontractual benefits to you
Effectively monitoring both your conduct,including timekeeping and attendance,your performance and to undertakeprocedures where necessary
Maintaining comprehensive up to date recordsabout you to ensure, amongst other things,effective correspondence can be archived andappropriate contact points in the event of anemergency are maintained
Assessing training needs
Dealing with legal claims made against us
Ensuring our administrative and IT systems are secure and robust against unauthorised access
Sharing with third parties to support/ assessyour on-going work with us (section H below)
Pay rates (including bonuses)
Assessments under health and safetyregulations and records of consultations withsafety representatives and committees
Driver files, training records (personal data, IDrecords, application forms, contract)
Payment/invoicing and days worked records
Driver drug and Alcohol test result
Van hire records/ insurance documents
Automated decision-making means making decisions about you using no human involvement e.g.using computerised filtering equipment. No decision will be made about you solely based onautomated decision making(where a decision is taken about you using an electronic system without human involvement)which has a significant impact on you.
You have the following rights in relation to the personal data we hold on you:a) The right to be informed about the data we hold on you and what we do with it;b) The right of access to the data we hold on you. More information on this can be found in thsection headed “access to data” below and in our separate policy subject access request”;c) The right for any inaccuracies in the data we hold on you, however they come to light, to be
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Your legal name
Your email address
Signed by Umair Malik
Signed On: 23/01/2021
If you have questions about the contents of this document, you can email the document owner.
Document Name: Part 4/11: Privacy Notice For Sub-contracted Self-employed Drivers
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